Media & Communications Policy
Together Britain Collective
Adopted: 26 February 2026 · Applies to all members, officers, volunteers, contractors, spokespersons, and affiliated groups.
1. Purpose
This policy establishes clear rules governing:
- External communications
- Media engagement
- Public statements
- Social media use
- Brand representation
Its purpose is to:
- Protect the reputation of the Collective
- Ensure accuracy and consistency in messaging
- Prevent unauthorised representation
- Support professional, responsible civic engagement
All individuals associated with the Collective must comply with this policy.
2. Guiding Principles
All communications must be:
2.1 Accurate
Information shared publicly must be factually correct to the best of our knowledge.
2.2 Responsible
Communications must not incite hatred, hostility, or unlawful behaviour.
2.3 Professional
Tone must reflect seriousness, credibility, and integrity.
2.4 Consistent
Public messaging should align with the Constitution, Business Plan, and agreed policy positions.
2.5 Transparent
Where appropriate, the Collective will communicate openly about its aims, governance, and activities.
3. Authority to Speak on Behalf of the Collective
Only the following individuals may issue official statements:
- The Founder/Leader
- Designated Communications Officer (if appointed)
- Authorised spokespersons approved in writing
No other member may:
- Issue press releases in the name of the Collective
- Announce official policy
- Represent themselves as an official spokesperson
Unauthorised representation may result in disciplinary action under the Code of Conduct.
4. Media Enquiries
All media enquiries must be:
- Forwarded immediately to the authorised spokesperson.
- Logged where appropriate for record-keeping.
Members must not provide “off-the-record” comments on behalf of the Collective.
Where a member is approached for comment, they should state:
“I am not authorised to speak on behalf of Together Britain Collective. Please contact our official communications representative.”
5. Press Releases & Public Statements
All official releases must:
- Be approved by the authorised spokesperson
- Reflect agreed organisational positions
- Be archived for governance records
Press releases should include:
- Clear headline
- Date
- Contact details
- Approved quote(s)
- Website reference
No local chapter or affiliated group may issue independent press releases without approval.
6. Social Media Policy
6.1 Official Accounts
Official Collective accounts:
- Must be managed by authorised administrators
- Must use secure passwords and two-factor authentication
- Must not publish content without appropriate review
Content must reflect:
- The aims and tone of the organisation
- Lawful and responsible messaging
- Respectful engagement
6.2 Personal Accounts
Members are free to use personal social media accounts. However:
- They must not claim to speak for the Collective without authorisation.
- They must avoid conduct likely to bring the Collective into disrepute.
- If identifying as a member, they remain subject to the Code of Conduct.
Members are encouraged to use disclaimers such as: “Views are my own.”
6.3 Prohibited Online Conduct
The following are strictly prohibited:
- Hate speech
- Harassment
- Incitement to violence
- Deliberate misinformation
- Sharing confidential internal information
- Coordinated attacks on individuals
Breaches may result in disciplinary action.
7. Brand & Visual Identity
The Collective’s name, logo, and branding:
- Must not be altered without approval
- Must not be used for personal commercial purposes
- Must not be associated with unauthorised campaigns
Affiliated groups must follow official brand guidelines.
8. Crisis Communications
A “communications crisis” may include:
- Public allegations
- Legal challenges
- Media controversy
- Member misconduct gaining press attention
- Reputational threats
In the event of a crisis:
- Only authorised spokespersons may comment.
- Internal discussion must remain confidential.
- A holding statement may be issued where appropriate.
- Legal advice may be sought before further comment.
- Members must not speculate publicly during a crisis.
9. Policy Announcements
New policy positions must:
- Be approved through agreed governance procedures
- Be documented internally
- Be announced through official channels
Members must not pre-announce policy changes.
10. Campaign Communications
Any campaigning communications must:
- Align with the Constitution and legal obligations
- Be factually accurate
- Avoid defamatory or inflammatory language
- Comply with UK electoral law where applicable
If the Collective moves toward formal political registration, additional electoral compliance rules will apply.
11. Data Protection & Privacy
Communications must comply with UK data protection law.
Members must not:
- Share membership lists
- Disclose private contact details
- Publish internal communications without permission
Email campaigns must respect opt-out rights.
12. Monitoring & Enforcement
Breaches of this policy may result in:
- Informal guidance
- Written warning
- Removal of media access
- Suspension
- Expulsion
Serious breaches may be referred to legal authorities.
13. Review
This policy will be reviewed annually or following significant changes in:
- Organisational structure
- Legal requirements
- Electoral status
14. Acceptance
All members and representatives agree to:
- Follow this Media & Communications Policy
- Protect the Collective’s reputation
- Communicate responsibly and professionally